Virtual Admin Support
A dependable extra pair of hands, whenever you need them.Calendars, research, data entry, documents, travel and all the small tasks that quietly eat your week. One named person who learns how you work and takes it off your plate.
What we handle
Calendar management
Meetings scheduled, conflicts resolved and prep notes ready before each call.
Data entry & cleanup
Spreadsheets, forms and system updates done accurately and on time.
Document preparation
Proposals, reports, presentations and formatted documents from your drafts or notes.
Research
Vendor comparisons, market lookups, lead lists from public sources and summarised findings.
Travel & logistics
Bookings, itineraries and expense receipts organised in one place.
Recurring task routines
The weekly and monthly checklists that must happen, done without being asked.
How we work
A clear, repeatable process, so you always know what happens next and why.
- 01
Discovery call
A free 30-minute call to understand how the work runs today, who touches it and where it gets stuck.
- 02
Process map
We write the workflow down step by step, with owners, tools, approvals and exceptions. This becomes your SOP.
- 03
Two-week pilot
We run a small slice of the real work with you watching, so you see quality before committing.
- 04
Run
We take over the day-to-day inside your own tools, with a named point of contact and agreed turnaround times.
- 05
Report & improve
A short weekly summary of what was done, what is pending and what we would change.
A typical scenario
Figures are illustrative, based on typical scenarios. Your numbers will differ.
The founder of a ten-person agency spends five hours a week on scheduling, expense receipts and formatting client reports.
We take over the calendar, collect and file receipts weekly, and produce the monthly client report packs from the founder’s notes. The founder reclaims most of those hours for selling and delivery.
This is an illustrative scenario. Actual hours saved vary by business.
What we don't do.
Clear boundaries make a good working relationship. These are the lines we hold, so you always know what you are getting.
Make decisions for you
We prepare options and recommendations. You decide.
Handle regulated or licensed work
Legal, tax, medical and financial advice need a licensed professional.
Work outside the agreed scope quietly
If a task is new, we confirm it with you first.
Questions, answered.
Is it one person or a team?
How do I assign tasks?
Is there a minimum commitment?
Let’s take virtual admin support off your plate.
Book a free discovery call. We will look at how you do this today and tell you honestly whether and how we can help.